Read First – Refund Policy

The Carolina Bear Lodge acknowledges that on occasion those circumstances beyond our control prevent us from carrying out our original plans or life events occur which changes the course of our life from time to time. With this in mind, the Carolina Bear Lodge has the following policy regarding Event Registration Fees and Membership/Application Fees.

Event Registration Fees:

If registration is cancelled by the originator 90+ days from an event, the entire cost of the event will be refunded to the payee less any PayPal fees and administrative fees to mail the check by certified mail to the payee, (postage, envelope, fees, etc) even if paid via PayPal.

If registration is cancelled by the originator 45 – 89 days from an event, there will be a 30% reduction from the total registration fee paid by the payee which will be refunded in the form of a check mailed to the address on file after which the payment originally made has cleared the payee’s bank and the payers bank even if paid by PayPal. Appropriate mailing fees will be included in the 30% reduction.

If registration is cancelled by the originator 30 – 44 days from an event, there will be a 60% reduction from the total registration fee paid by the payee which will be refunded in the form of a check mailed to the address on file after which the payment originally made has cleared both the payee and payer bank, even if paid by PayPal. Appropriate mailing fees will be included in the 60% reduction. If the registration is cancelled by the originator less than 30 days from an event, there will be no refund given.

There will be no refund of fees paid if an individual is requested to leave an event due a violation of the CBL Policies and Procedures.

When registering if you take advantage of CBL member pricing, you must remain a member in the year the event is actually held, or pay the difference in package pricing if you fail to renew

Membership/Application Fees:

If membership is cancelled by the originator prior to January 1, the entire cost of the application fee will be refunded to the payee less any PayPal fees and administrative fees to mail the check by certified mail to the payee, (postage, envelope, fees, etc) unless refunded directly via the PayPal account, then the PayPal system will refund the appropriate amount to the payee.

If membership is cancelled by the originator January 1 or after, no refund will be given. The individual can still request that they not receive CBL mailings or a membership packet and not be listed on the membership roster or be considered a member of the CBL. If the individual does request a cancellation of their membership January 1 or after, the member will not be allowed to vote or receive member discounts for events and merchandise.

This policy was adopted by the 2011 Board of Directors by a majority vote. This policy replaces any previous policy regarding event fees and membership fees.

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